AWS55 - Call for volunteers

Place discussions about upcoming events here in this thread.

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cmalton
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AWS55 - Call for volunteers

Post by cmalton » Sun Jun 03, 2018 8:50 pm

I've put this into a separate thread from the main one as I don't want to be spamming everyone's notifications.

Having looked at the crew I need for this event, we need:
  • 5 judging panel (At least 3 of these must have judged at a minimum of 1 AWS before please)
  • 4-6 for the venue layout team - primarily moving tables (8-9AM and 5-6PM).
  • 1 for Car Park (8:30-9:30AM)
  • 2 for arena setup/teardown crew (8AM-9AM and 5-6PM).
If you are volunteering for any duty that has an AM and a PM component, please try to make sure you can do both. It makes life a lot easier when whoever got things out puts them back.

These are all in addition to myself who will likely be calling the batting order (or is that battling order?) and Rob and Al who will be working alongside me.

When signing up for "crew" roles, please state which role you wish to take on.

Thank you all in advance for your support.

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DieGracefullyRobotics
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Re: AWS55 - Call for volunteers

Post by DieGracefullyRobotics » Mon Jun 04, 2018 2:31 pm

Me and the guys I'm travelling with are happy to help set up. There's 4 of us, can be there for 8am and should be fine to stay til 6.

I'm happy to judge too.
Dave
Die Gracefully Robotics - Barely Even a Proper Team.

cmalton
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Re: AWS55 - Call for volunteers

Post by cmalton » Mon Jun 04, 2018 2:37 pm

Thank you Dave - very much appreciated.

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limpet
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Re: AWS55 - Call for volunteers

Post by limpet » Wed Jun 06, 2018 8:48 pm

I don’t mind doing the parking
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cmalton
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Re: AWS55 - Call for volunteers

Post by cmalton » Wed Jun 06, 2018 8:52 pm

limpet - That would be greatly appreciated - thank you. It should be relatively easy as all the spaces are marked and there should be an excess of spaces. Hi-vis jacket and radio link back to me will be provided.

cmalton
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Re: AWS55 - Call for volunteers

Post by cmalton » Wed Jun 20, 2018 7:18 pm

Any more for any more? I think I have enough people but one or two more would be useful.

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DieGracefullyRobotics
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Re: AWS55 - Call for volunteers

Post by DieGracefullyRobotics » Thu Jun 21, 2018 4:46 pm

Hi Chris. Scott and Joe can't make it any more so it's just me and Craig for volunteering. I will do the work of 3 men to adjust, so don't worry :)

Though if anyone else fancies coming in early enough, let's go team!
Dave
Die Gracefully Robotics - Barely Even a Proper Team.

cmalton
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Re: AWS55 - Call for volunteers

Post by cmalton » Thu Jun 21, 2018 4:51 pm

Thanks for the heads up Dave!

Dadam
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Re: AWS55 - Call for volunteers

Post by Dadam » Tue Jun 26, 2018 7:22 pm

Hi Chris, myself and my 11yr old son will be coming on Saturday for our first event. If you still need a hand setting up and clearing away then let me know. We only live a few miles away so can get there as early as you need us.

cmalton
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Re: AWS55 - Call for volunteers

Post by cmalton » Tue Jun 26, 2018 7:31 pm

Dadam - your help would be very much appreciated as we have lost two from Dave's team.

I will posting a volunteer briefing pack here in the next day or so with details of exactly what the hall layout will be etc so that people can look ahead at what they are going to be doing and therefore hopefully improve efficiency.

Chris

Dadam
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Re: AWS55 - Call for volunteers

Post by Dadam » Tue Jun 26, 2018 10:04 pm

Ok. I'll look out for that. See you on Saturday.

Dylan and Adam

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DieGracefullyRobotics
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Re: AWS55 - Call for volunteers

Post by DieGracefullyRobotics » Wed Jun 27, 2018 11:31 am

Chris,
Some complications have arisen with us. As it stands we are still just about on course to attend but may have to clear off quite sharpish afterwards now. There is also a smaller possibility that we may not make it at all.
If it does work out we should still be OK to help set up but I thought I'd flag it up in case the complications get more complicated. Might be worth having a back up plan.
Sorry to do this. Hopefully we won't be effected but I'm sure you'd rather know in advance. I'll keep you posted.
Dave
Die Gracefully Robotics - Barely Even a Proper Team.

cmalton
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Re: AWS55 - Call for volunteers

Post by cmalton » Wed Jun 27, 2018 11:33 am

Thanks for telling me Dave - As long as I know, we can plan for it.

cmalton
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Re: AWS55 - Call for volunteers

Post by cmalton » Wed Jun 27, 2018 8:59 pm

OK, here we go with duties list for the weekend:

Who's doing what
  • Chris M - Event Management
  • Ali + Rob - Arena Build
  • Dylan + Adam - Venue Layout
  • Dave L + 1 - Venue Layout
  • John (limpet) - Car Parking
  • Dave W - Spare
Arena Build
Rob and Ali should know what is going on - consult with Chris M if not clear.
In short: all corners are labelled and it should just slot together.

Venue Layout Crew
This is the big job. An approximate layout is shown below.
Image

We will start with 0 tables in place and will need to put everything out from the store and from my tables I am bringing.

Car Parking
There lots of spaces (~60), the only requirement is to make sure people park in a space. Regardless of the heat, I do not want people dropping off in the middle of the car park as it will gum everything up as once one car does that it becomes a sliding puzzle to get anyone out.

Matt_Smith
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Re: AWS55 - Call for volunteers

Post by Matt_Smith » Thu Jun 28, 2018 10:52 pm

Chris,
Its more than likely that i will have to pull out my Ants from the event sadly due to multiples of issues but i would be more than happy to help out with setup and such on the if you could do with an extra hand? just let me know if you need me and i can be there for 8.

Matt

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