AWS55 - 30th June 2018 - Dunchurch Village Hall

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voorsk
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by voorsk » Tue Apr 17, 2018 9:56 am

I'll try and make it to this one, I think, as long as the wife doesn't veto it. I think she'll be glad to be rid of me and the boy for a day. :roll:

Just need to think of a team name.. oooh, and finish a robot!

Kaazmin
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by Kaazmin » Wed Apr 25, 2018 10:34 pm

its a bit of a way away but as its during summer i might be able to attend :/ depends if i have enough time to build the new error.

cmalton
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by cmalton » Sat Apr 28, 2018 5:51 am

With a little over two months to go - time to start getting those sign-ups in at http://antlog.garya.org.uk/event/10

I'll be putting sorting the final touches to my arena at the end of May, although expect to see some progress on the internal parts over the next 2-3 weeks. Currently I have a nice 1.5m x 1.5m x ~80cm polycarb box - so the expensive bit is done!

The venue is fully signed off and ready to go - I have a couple of bits of work to do in regards to making sure people all have power, etc which will again happen by end of May.

There's also a couple of other exciting bits of development going on behind the scenes and I'll tell you more about those when I'm 100% happy with them.

MichaelG92
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by MichaelG92 » Sat Apr 28, 2018 7:39 am

I'm having difficulty signing up; every time I try to fill in the "New Team" form it doesn't like what I put in the Captcha box, and says "The verification code is incorrect".
Michael - Team MG Robotics

Fledgling Surrey based roboteering team

cmalton
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by cmalton » Sat Apr 28, 2018 7:46 am

Hi Michael,

I will send you a PM and we will get this sorted.

voorsk
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by voorsk » Sat Apr 28, 2018 11:48 am

I've got the same issue. summat's up with the captcha verification

cmalton
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by cmalton » Sat Apr 28, 2018 2:17 pm

We're investigating reports of Antlog not accepting new sign-ups or allowing existing teams to sign up (or if it does, fails to actually save the sign ups).

I've emailed Gary and hope to provide an update soon.

cmalton
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by cmalton » Sat Apr 28, 2018 5:07 pm

Gary's just replied to me and we should be good to go for now.

Any problems - drop me a PM.

cmalton
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by cmalton » Sat May 19, 2018 6:51 am

6 weeks to go!

I know many of you already have done so, but a reminder that if you have not already done so to get your entrants logged on Antlog at http://antlog.garya.org.uk/event/10 - It's already looking busy and I need to ensure that we have enough space to safely accommodate all the teams.

Next weekend I will be working on finishing off the arena and I have a final prep meeting with the venue - I will provide further information once next weekend has happened.

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MarkR
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by MarkR » Sat May 19, 2018 8:37 pm

I can't sign up because it constantly tells me the captcha is incorrect.

Impossible to sign up new team.
Robot: Betsie - RaspberryPi controlled flipper bot with gyro stablisation - too clever for her own good?

cmalton
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by cmalton » Sat May 19, 2018 8:47 pm

I have mailed Gary again - it's almost certainly disk space issues on the server again....

cmalton
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by cmalton » Sun May 20, 2018 9:20 pm

All being well, we've fixed that again (and hopefully permanently).

Please either PM me, or email me: chris (at) arc-robotics (dot) org (dot) uk if you're still having problems.

cmalton
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by cmalton » Mon May 28, 2018 5:27 pm

Hi everyone,

Following my trip to the venue yesterday, I'm pleased to confirm that power will not be a major issue in this venue as there are more sockets than we know what to do with (near enough). Not quite as many sockets as we had at AWS53 - but it'll still be relatively easy to find power. Space will also not be an issue provided teams don't take up more than half a table each. We're limited to about 40 teams maximum with the configuration of venue we're in. There's also loads of parking (~60 spaces) - so should be no real issue for a few teams to arrive in 2 cars if they need to.

The arrangement of space also means that the arena will basically be in the middle of the room and therefore should be easy for all teams to see, but nobody should be more than a couple of seconds walk from the arena :)

Last I looked we were 22 teams - and rising. I would therefore ask anyone who has not signed up yet to please do so as soon as possible. I might be able to make space for a few more. We only have space for around 30 more robots (~75 total) before I will start asking teams with 4 robots to consider dropping down to 3 (otherwise we have scheduling issues!).

My arena is *nearly* there (I need some polycarb for the inner arena boundary - which should arrive this week) - I just need to build it back up in my flat so I can work on it again having relocated it from the team's workshop which involves carting it up 3 flights of stairs (something it wasn't designed for!).

Regards,

Chris

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DieGracefullyRobotics
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by DieGracefullyRobotics » Mon May 28, 2018 6:54 pm

Chris, why are you limiting it to 75 robots? We used to run AWSs with well over 100 bots on double elimination fine in a day. I don't see why there would be "schedule conflicts" when there's only one competition to cater for. Surely the point of an AWS is not to limit it?

The reason I haven't signed up yet it because I'm not sure what I'm bringing but I have forked out a lot of money for flights, rail and hotel. If I'm then told my entry is going to be limited, I'm not sure that's on. You set a date for when we had to be signed up by without mentioning any form of limit.

I don't understand. Do you just need some help running it efficiently on the day? It shouldn't be a problem and it really shouldn't be limited where possible.
Dave
Die Gracefully Robotics - Barely Even a Proper Team.

cmalton
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Re: AWS55 - 30th June 2018 - Dunchurch Village Hall

Post by cmalton » Mon May 28, 2018 7:33 pm

I have emboldened the important line in this post - but the TL;DR is "Don't worry, I am not going to close sign-ups early unless we are going to reach a situation of things costing far more than they currently do or I would have to breach a legal requirement."

I don't want to put (soft) limits in - but I don't have a lot of choice. If we are going to hit 40+ teams I probably will have to go and renegotiate the insurance at £25 admin fee + the increased cost of premium as the insurance is based on number of people on venue (and seemingly solely that figure).

Here's the explanation as to why I have had to put these limits in:
  • AWS53 was a struggle to finish on time and get out of the venue on schedule with 77 robots (we were late, but got away with it).
  • From what I remember of it, AWS54 was tight for time too with 83 robots.
  • I cannot get into the venue before 8AM on the Saturday morning to set up (and there is ~1 hour of setup to do - primarily putting out tables in the right places to leave the appropriate clearance for fire exits).
  • We have to be fully clear of the venue by 6PM, arena out, tables packed away and floor swept otherwise it will cost me an extra £70-80.
  • I am allowing 1 hour for the out - so on that basis we have to be finished by 5PM.
  • We are unlikely to start before 10AM at the earliest with 75+ 'bots to check in - I am working on ways to hopefully streamline this process with multiple check-in desks.
  • I would like to allow for at least a 30 minute lunch break in the middle if we can so that myself, Al and Rob actually get a break (which I legally have to give them the option of - even if we don't take it).
  • I have to work within what are safe limits for fire exits and access requirements. The venue's shape, size and fire exit locations dictate this (which were not fully known until yesterday morning). This has limited valid configurations of tables and causes me to be tighter for space than I was anticipating.
  • I was not anticipating the entrants list growing as quickly as it has. While many of the teams appear to be returning teams, there are new teams as well and if the list continues to grow at the rate it has done there will be a potential problem.
Double elimination with 128 robots (the limit which is hard coded into Antlog) requires 255 fights, it decreases from there. With 128 robots, there are a maximum of 765 battling minutes which = 12.75 hours. While I appreciate that many battles do not last anywhere near the full 3 minutes, we have 7 hours to get through approximately 150 battles if there are 75 robots, which is 7.5 hours if all battles run to 3 minutes. We cannot afford to overrun with the event and teams are always pushed for time as we get towards the finals which will inevitably lead to battles running late there so we need to do our best to be ahead as early as possible. That will also (hopefully) allow time for Nanos/Fleas etc at the end. None of this takes into consideration gaps between battles.

If we do not put a ceiling on the number of robots and teams we will be in breach of fire safety limits for the venue and probably short of hours in the day for battles. The numbers I have given were the numbers I used to pick an appropriate size venue and I believe are reasonable numbers for the number of teams expected. Neither of these limits are hard limits at this point in time, and if we go 1 team over, or a few robots over, we can probably still make it work and be within all of the constraints. However, what I cannot be doing is having 50+ teams in a venue that was targeted at 40. Equally, as an EO, I have no idea how many teams are going to sign up until I've chosen and booked a venue. It is a chicken and egg problem.

Where possible I will do everything I can to accommodate as many teams as possible and I am aware, in Dave's case, he has flights and hotels booked - I am not going to spoil his trip. Similarly, if there are other teams who have booked hotels already but not entered on Antlog, I would ask that they please let me know ASAP so we can make sure we adequately plan for it.

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