AWS 53?

Place discussions about upcoming events here in this thread.

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Hogi
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AWS 53?

Postby Hogi » Sun Aug 13, 2017 5:27 pm

Hi everyone, its looking increasingly unlikely that we'll be able to do an event this year due to the hall undergoing works. Is anyone else able to do the autumn/winter AWS this year? It would be a shame not to have one.
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Garfie489
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Re: AWS 53?

Postby Garfie489 » Mon Aug 14, 2017 1:15 am

I need to wait until after the Greenwich September Heavyweight/Featherweight event before i can really open up any discussions. Would most likely be Mid November if i can organise anything anyway.

cmalton
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Re: AWS 53?

Postby cmalton » Tue Sep 12, 2017 8:32 am

Dave Weston and I are in talks about a situation where I provide venue and things like power, tables, etc and the people who've run AWSes before provide the event-running skills. Exact details TBC and am currently waiting on having confirmed access to a venue and dates that work for Dave and I before we agree anything.

If it happens - apologies in advance for location as it will likely be Southampton.....

GeorgeR
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Re: AWS 53?

Postby GeorgeR » Tue Sep 12, 2017 2:56 pm

Sounds good, I hope it works out. No need to apologise for the location, events will always be further for some people than others, and it's not like Southampton is the middle of nowhere anyway.
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AntRoboteer
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Re: AWS 53?

Postby AntRoboteer » Tue Sep 12, 2017 4:10 pm

Sounds great. Look forward to hearing more soon!

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coolspeedbot
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Re: AWS 53?

Postby coolspeedbot » Tue Sep 12, 2017 6:02 pm

A 2-3 hour drive leaving at 6am :-? I think it's possible Just need something to entertain my step-dad while we are there so he's not bored and convince him to take me and Jessica to it.
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Rocketeer13
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Re: AWS 53?

Postby Rocketeer13 » Thu Sep 14, 2017 12:10 pm

Yeah, Southampton sounds pretty good to me. Not too far. Hopefully I'll have my ant ready by then!! :D
Currently in the process of building my first robot - Watch this space!

Hogi
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Re: AWS 53?

Postby Hogi » Sat Sep 16, 2017 8:40 am

A southampton AWS would be great. If theres anything I can do to help, let me know. :-)
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cmalton
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Re: AWS 53?

Postby cmalton » Sat Sep 16, 2017 5:33 pm

Don't get too excited just yet.... I've got to do some fairly hefty legwork to persuade the University first (although this hasn't proved too difficult thus far, I'm expecting resistance from various people). That said, if I can get something sorted through their "outreach" team I think there's scope to make it work.

The fundamental issue (and this is all it boils down to) is not whether somebody has to pay for the venue, but who is going to pay for it. As long as I can find somebody in the University prepared to spend a couple of hundred quid of a budget somewhere (and that's sadly what it is), we've got a venue. I'm already speaking to the right people (that is, people who tend to have "spare budget" at the end of a year), and once we've got that sorted we should be OK. If I were trying to do this in, say, June/July I'd probably have people desperate to spend the money. Start of term is a bit harder.

I think it can be done - but as with all things involving an organisation the size of the University of Southampton, things take longer than they probably should. I am exploring several other options as well.

I can just be thankful I'm not trying to get anything "bigger" than Ants past them....

As a general heads up - it is likely to be easier for me to get a Saturday than a Sunday.

Hogi
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Re: AWS 53?

Postby Hogi » Sun Sep 17, 2017 5:42 am

Thats ok, most AWS events are on Saturdays. Hopefully it all goes well. :-)
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Lincoln
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Re: AWS 53?

Postby Lincoln » Mon Sep 18, 2017 1:10 pm

one of the things that some people organizing events have done is to ask for donations to help cover the cost of the venue. the idea of a mandatory entry free of a couple of quid per robot has also been thought about. so if the cost of the venue is an issue and getting a sponser to cover the cost is difficult then you could ask for people to give a little per robot to cover the cost.

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Rocketeer13
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Re: AWS 53?

Postby Rocketeer13 » Wed Sep 20, 2017 10:20 am

Lincoln wrote:one of the things that some people organizing events have done is to ask for donations to help cover the cost of the venue. the idea of a mandatory entry free of a couple of quid per robot has also been thought about. so if the cost of the venue is an issue and getting a sponser to cover the cost is difficult then you could ask for people to give a little per robot to cover the cost.


I certainly don't mind contributing a couple of quid as an entry fee, if that's what's necessary to run the event!
Currently in the process of building my first robot - Watch this space!


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